Accounting and Tax Planning for Agency Owners Who Are Profitable on Paper
Your agency is growing. So why is your bank account empty when taxes are due? We keep your books clean, plan your taxes, and file your returns, so you always know what's yours to keep.
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Where agency profit quietly disappears
- Timing gaps.Retainers and project payments land after you've already paid your contractors.
- No tax set-aside.Profit gets reinvested or spent before anyone sets aside what the IRS will want.
- Owner draws that don't match profit.You take money out based on the bank balance, not the books.
- Contractors.Missing W-9s, unfiled 1099s, and team members who may really be employees.
- Pass-through costs.Ad spend and client expenses run through your accounts and blur your real numbers.
- Software creep.Tools and subscriptions pile up, and nobody checks what's still being used.
Profit isn't yours until you've planned for the taxes on it
Your salary, retirement contributions, and big purchases all have to be decided inside the tax year. If nobody is projecting your profit as you go, the IRS finds out what you made before you do.
The Clarity Partner for agency owners
- Monthly bookkeeping, with client payments, contractor costs, and pass-through expenses tracked separately
- A live dashboard of cash, profit, and what to set aside for taxes
- Contractor compliance: W-9 collection and 1099 preparation
- S-corp payroll and a pay-yourself plan, so your draws match your real profit
- Year-round tax planning with a written annual tax plan
- Tax projections at mid-year and year-end
- Estimated tax calculations and a monthly tax set-aside amount
- Retirement plan strategy
- Quarterly strategy sessions with Amber
- Business and personal returns, prepared and filed
Corporate-level rigor for your business
Amber Dinh holds an MBA and built her career in the finance departments of multiple Fortune 500 companies, then ran the entire accounting department of a $15 million company. Her team includes a CPA and an Enrolled Agent, and The Clarity Agency works exclusively with women business owners.
What it looks like in practice
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Is this for you?
This is for you if…
Your agency brings in $300K or more, you work with a team of contractors or employees, and you want one team handling your books, taxes, and returns.
It isn't for you if…
You only need one-time tax prep.
Agency owner tax questions, answered
Should my agency be an S-corp?
At $300K and above, it often makes sense, but it depends on your profit and how you pay yourself. If you already have one, we review whether your salary and setup are right.
Do I need to send 1099s to my contractors?
Generally, yes, for U.S. contractors you pay above the IRS reporting threshold. Collect a W-9 before the first payment. Contractors outside the U.S. usually provide a W-8BEN instead.
Are my team members contractors or employees?
It depends on how they work, not what you call them. If you set their hours, provide their tools, and direct how the work gets done, they may be employees. It's worth reviewing before it becomes a problem.
Why does my P&L show profit when my bank account doesn't?
Usually it's timing, pass-through costs, owner draws, or taxes nobody set aside. Monthly books and a live dashboard show you exactly where the gap is.
How much does it cost?
The Clarity Partner starts at $2,500 per month, including your bookkeeping, payroll, tax planning, quarterly sessions, and returns. Additional entities and onboarding are priced on your consultation.
Know what's yours before the IRS does
We accept a limited number of new clients each quarter, and every request is reviewed personally.
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